Choosing a reception venue is one of the biggest tasks when planning a wedding. With so many beautiful places to choose from, finding a location that ticks all your boxes can be a challenge. We are here to help with a reception wish list to make sure you know what to look for.
Dani & Safa’s wedding – see it here
Budget…
One of the biggest considerations is whether a venue is within your designated budget. It is important to find out what exactly is included in the price of the venue. This avoids being caught out with surprise costs later. Things like tables and chairs, sound systems and security may be included in the quoted price of some venues but be extra at others. It is also worthwhile asking the venue what their payment plan is to help with further budgeting.
Mavineet and Nithiya held their reception at the National Gallery of Australia – see more here.
Size…
Your venue needs to be able to comfortably fit all your guests. Make sure to consider what the space will look like when it is all set up. Ideally, a venue will have enough space for eating and dancing, as well as a bar space. If a room is too small for these areas, or they are in an odd configuration, your guests will not feel at ease during your reception. Also check the venue for columns and other structures that will obstruct views of speeches or the cake table.
Natalie and Michael’s wedding – click here
Decorations…
There are a couple of main points that need to be addressed when it come to decor and decoration rules of your venue. If you already have a colour palette in mind, you need to make sure the non-removable decor doesn’t clash. It is also important to ask whether you are able to move around exisiting decor and decorations. This is particularly important during the holiday season, as many venues set up Christmas decorations. Finally, check the venue’s policy on bringing your own decorations, specifically confetti and fireworks.
Click here for more of Hassan and Zeina’s wedding
Lighting…
While photographers may as well be magicians when it comes to making sure your wedding photos have perfect lighting, it is important that the lighting of your venue adds to the experience for you and your guests on your big day. Lighting needs are based largely on the timing of your reception. Plenty of windows for natural light is ideal for a daytime reception, while sufficient light sources is needed for dusk or evening weddings. Visiting your venue at the same time of day you wish to have your reception is the best way to determine if you’re happy with the lighting.
See more of Georgia and Josh’s wedding here
Power…
Enough power outlets is essential to keeping your reception running smoothly. Take note of the number and location of electrical outlets in your reception area and how many extension cords you are likely to need. This is particularly important if you are looking at a venue that does not usually host weddings.
From Dani and Safa’s wedding – click here for more
Privacy…
Privacy considerations depend largely on the location of a reception venue. For a public space, such as a park or beach, be prepared for passersby to interact with your wedding party. Similarly, for venues like hotels, it is likely that there will be multiple events on at the same time. For many people, this is not a huge issue. However, if it is a concern for you, consider venues like private lawns and golf courses, or ask prospective venues how you can maximise privacy at your wedding.
Margot and Chris’ wedding – see more here
Plan B…
For outdoor venues, it is essential to ask about their wet weather alternatives. Mother Nature is unpredictable so it is important to have a plan b in place. Many places will likely have an indoor location you can move to, however, some will require you to organise your own wet weather provision, such as a marquee. Also consider a sheltered alternative for summer weddings where it may be too hot to be in direct sunlight for extended periods.
Inside the marquee at Luke and Bec’s wedding
Accessibility…
You and your guests need to be able to get to your venue easily. Make sure their are enough parking spaces or sufficient modes of transport to your wedding venue. This may mean organising a shuttle from the ceremony to reception. Similarly, you may need to consider if the venue is handicap accessible. Once again, you may need to make special arrangements for this to be possible.
See more from Jaide and Chris’ wedding here
Accomodation…
If your wedding is not local, on site or close by accomodation is a must. Accomodation should be easily accessible and big enough to hold as many of your guests as necessary. If your reception venue is not close to accomodation, you may need to organise transport back from the reception.
See more from Todd and Carly’s wedding here
Once you’ve picked your perfect venue, see our tips for picking the perfect wedding stylist here.
